I just met with a client who is a Regional Sales Vice President. One of the issues that we discussed was a "performance issue" with sales support at the corporate headquarters. Specifically, they need to adjust their internal processes to meet the unique needs of a few new clients and it is hard "to get everyone rowing in the same direction."
Even after they have been told what to do and why, many of the staff people have difficulty making the adjustments. This is not a "performance" issue as we generally think. The people on staff have good character. They are motivated. They are intelligent. And they care.
This is a Habits issue!
The expected quality and speed of their work has become habitual. In other words, when they need to do a task that they are very familiar with, the basal ganglia is engaged. This is the area of the brain where habits are stored. It basically tells the pre-frontal cortex (where conscious thinking occurs),
"Hey, I got this. You can occupy yourself with something else. I will let you know if I need anything."
Ironically, the very thing that makes the supporting staff reliable also makes it difficult for them to incorporate change. Furthermore, the typical management response is to appeal to reason to fix the problem by making speeches and sending memos explaining why the changes are important.
However, the habitual mind does not learn through reason. It learns through experience and reinforcement.
The habitual mind does not think about what it is doing. In other words, it does not reason, evaluate, or judge. Like a computer program, when it is engaged, it just does what it is programmed to do. To make changes that stick, new processes need to be "experienced" and reinforced through repetition.
When making change in processes that have become habitual, it is more effective to ...
- walk through the new changes with the staff (show rather than tell)
- practice the process with the new changes a few times (experience)
- closely monitor the new process for compliance for an appropriate period of time (reinforce)
Finally, be sure to show your appreciation along the way by individually thanking everyone for their effort.
More Blogs Posts About Habits
Make Marketing a Data-Driven Habit at Duct Tape Marketing
Nine Sales Habits to Work On in Q2 at IowaBiz